Archival Management.
Instructions: For Part B – Using the series system develop a provenance (creator) description
Using the web, research the Bendigo Stock Exchange. Take the information that you find, and develop a detailed agency/creator description using appropriate metadata. Ensure that you reference all your sources.
For Part C-Part C Using the series system develop series descriptions
In this part of the assessment you are required to develop series descriptions using the series system for a selection of records created by the Fruit and Vegetable Committee. Your response should demonstrate knowledge of the appropriate metadata elements to use for the series that you create and a general understanding of the series system.
For both you should use attached templates
For Part B (Agency Description )
For Part C(Series Description )
PowerPoint Is attached for Part C
Solution.
Archival Management.
Introduction
Archival management is a technique, based upon record series concept and two primary principals, that is, records life cycle and records appraisal (Brodie & Mylopoulos, 2012). A record life cycle refers to the stages of a record life span from its creation to its preservation. In spite of various models of life cycle existing, they all feature creation, receipt, use and disposition. Records appraisal is a process of determining the archival value, and ultimate disposition of records (Cleary, 2012). Decisions here are informed by a number of factors that include historical, legal, operational, and financial values of the records. Below are examples of studies carried out under archival management, which feature the use of agency description and series description on various organizations in Australia.
BENDIGO STOCK EXCHANGE AGENCY DESCRIPTION
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AGENCY NUMBER:CA 691 AGENCY TITLE: DEPARTMENT OF THE SENATE START DATE: 1970 END DATE: 1975 |
| DESCRIPTION: Bendigo stock exchange is a small stocks exchange based in Australia, and founded in 1860 as the Sand Hurst mining company. Its main purpose was to list shares of mining companies in the rich gold fields of Bendigo and surrounding areas (Cleary, 2012). It targeted its listing rules at small to medium sized businesses and they resolved to lower listing fees than Australian stock exchange. Business was a boom in the 1870s and a train would bring in investors from Melbourne to buy shares. During that time, it had more than 1300 listed companies with a total market capitalization of $10,000,000. Trading was electronically conducted by an order matching system and strict time price order, applied. In 1930, the institution was greatly affected by the great depression of 1930 and world war two, which saw a closure of almost all mines. In June 2012, it was purchased by the national stock exchange of Australia who shut it down (Bettington, 2008). |
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LINKS
RELATEDTO ENTITIES:
ORGANIZATIONS
LINK TYPE
ORGANIZATION NUMBER
ORGANISATION TITLE
START DATE
END DATE
Organization controlling
1
Department of the senate
1968
1975
AGENCIES LINK TYPE AGENCY NO AGENCY TITLE SUCCESSION DATE Senate select committee on securities exchange. CA 1917 Department of the senate 16 April 1970 FUNCTIONS LINK TYPE FUNCTION NO FUNCTION TITLE START DATE END DATE Functions exercised 1 Property administration 1970 1975 2 Legal administration 1970 1975 RECORD SERIES CREATED BY THIS AGENCY SERIES NO SERIES TITLE START DATE END DATE A12993 Papers of the senate select committee on securities exchange 16 April 1970 31 august 1975 |
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REGISTERED BY: SENATE SELSCT
COMMITTEE ON SECURITIES EXCHANGE DATE REGISTERED: 27 Sept 2004 REGISTRATION STATUS: DRAFT ARCHIVIST’S NOTE: THE SERIES WAS CONVERTED FROM AA1977/378 SECURITY CODES: THIS REGISTRATION CAN BE VEIWED BY POTENTIAL RESEARCHERS AMENDMENT DATE: AMENDMENT: |
Series description
Record Information are always kept separately from the creator information and the description is linked to that of record creators within the organization. An application of the series approach enables us to show complexity of administrative history, organizational relationships and record creation within the framework of an individual company. The corporate records are described by series which refers to records that have resulted from a common activity or function or those that are of a similar form. The description involves a physical description, dates of creation and some more detailed information on the scope and content of the series. This files are found in the listings database linked to the appropriate description and containing relevant information such as location code and microfilm numbers.
FRUIT AND MANAGEMENT COMMITTEE ARCHIVES SERIES DESCRIPTION
| ELEMENT | CONTENT | DATE |
| Identifier | A2942 | |
| Title | Advisory committee on supply of vegetables and fruits. | |
| Series start date | 1975 | |
| Series end date | 1977 | |
| Contents start date | 1975 | |
| Contents end date | 1977 | |
| Function or keyword | 1935-1957 | |
| Quantity | 0.09 meters | |
| Physical characteristic and technical requirement | The physical condition of the records is attained by use of preservation copies. The physical format of the records is in files and electronic records. | |
| Description | The fruit and vegetable committee is a corporate body of inquiry of the legislative council that was appointed to enquire, into the fruit and vegetable industry in Western Australia. It operated from September 4th, 1983 to December 31st 1984 and received submissions, from interested parties (Kohli, 2012). | |
| Disposal status and history | No future activity is anticipated. | |
| Accruals | Not available | |
| Archival history | The records were transferred from Advisory Council/ (from 1938) Australian Capital Territory Advisory Council to the government which later transferred them to the national archives of Australia. | |
| System of arrangement | Single number | |
| Range of control symbols | 1-1088 | |
| Access status | Available for public access | |
| Copyright and reproduction | Advisory Council/ (from 1938) Australian Capital Territory Advisory Council | 13th Feb 1987 |
| Language | English | |
| Finding aids | Cleary, P. (2012). Mining, regional Australia and the economic multiplier. International Journal of Rural Law and Policy, 202-254. Kohli, R. (2012). Exchange Consolidations: Experiences and Issues. Money and Finance Journal, 49-73. Brodie, M. L., & Mylopoulos, J. (2012). On Knowledge Base Management Systems: Integrating Artificial Intelligence and Database Technologies. New York: Springer Science & Business Media,. Bettington, J. &. (2008). Australian Society of Archivists Inc. Dickson, A.C.T. | |
| Location | Canberra | |
| Copies | Digitized copy |
| Entity | Relationship type | Note |
| Series | Controlling, Succeeding, Related series. | These records contain extracts of minutes of meetings of the ACT Advisory Council and correspondence relating to the Meetings and decisions of the Council; also copies of ACT Ordinances, questions, resolutions and draft regulations. Some folios bear reference to specific agenda numbers and dates of meetings. All files are of similar style – green in color with emblazoned vertically ‘Advisory Council. Australian Capital Territory’. Space is provided on the corner for ‘Subject’ (i.e. file title) and ‘Number’ (of file). ‘Several years ago’, torn file covers were replaced with new ones of similar type and this exhausted stocks of these custom- made folders. Gaps in numbering evidence severe culling, particularly before about 1954. On the back cover of some files are CAO [Commonwealth Archives Office] issue details indicating those files transferred to CAO as CP905 and subsequently returned to the agency. The series constitutes a unique record of the establishment, procedures and activities of the Council. |
| Agency | Agency creating | |
| Person | Controlling | |
| Function | Activity documenting the series |
ITEMS
These are some of the items used in this study; Item number 232467, Annual reports of activities of the advisory council 1936-1939. Item number 232468, Annual reports of activities of the advisory council 1941-1950. Item number 232469, Advisory council- annual report 1947-1958. Item number 232470, Reports of activities of the advisory council 1931-1942. Item number 232471, Unemployment relief of distress 1930-1958. Item number 232472, Child welfare- ordinance for deserted wives and children 1931- 1941.
References
Bettington, J. &. (2008). Australian Society of Archivists Inc. Dickson, A.C.T.
Brodie, M. L., & Mylopoulos, J. (2012). On Knowledge Base Management Systems: Integrating Artificial Intelligence and Database Technologies. New York: Springer Science & Business Media,.
Cleary, P. (2012). Mining, regional Australia and the economic multiplier. International Journal of Rural Law and Policy, 202-254.
Kohli, R. (2012). Exchange Consolidations: Experiences and Issues. Money and Finance Journal, 49-73.