Negative Communication-Rejecting Opportunities Strategically
Instructions:-
Rejecting Opportunities Strategically
In this SLP, you are given two scenarios that require you to reject opportunities using written communication. These scenarios are a continuation of your job search, begun in SLP 1. In your submissions, you are expected to apply the concepts covered in this module.
(1) You have been approached by a head hunter who has a job for you. However, for various reasons (which you will invent for this exercise), you decided to decline the opportunity, and go for the job you really want (the one you identified in SLP 1). Write an email to the recruiter explaining your reasons for declining the opportunity. Be sure to apply the principles covered in this module.
(2) The company you are currently working for has decided to increase your responsibilities by adding you to a newly established committee for a new project. Your manager feels that your experience and skills are suited for the position on the committee. You are currently overwhelmed by work, and given the lack of incentives (neither added compensation nor a promotion), you have decided to politely decline. Write an email to your General Manager explaining the situation. (Note: this is not a letter of resignation. You are merely declining the added responsibility while still remaining at your current job).
In both cases, include a discussion explaining the concepts applied. Proper citations and a bibliography are necessary.
SLP Assignment Expectations
Both emails are expected to be formally and professionally written. Please use proper English. Proper salutations are required. Citations and a bibliography are not required for this part.
In your summary, discuss the approach you took. Explain why and how you incorporated the principles of negative communication. Please be sure to use references, which may include the assigned readings, to support your discussion. Formal citations are required, along with a formal bibliography. The summary is to be prepared as an academic essay. Content should be clearly presented with a logical flow.
SLP General Expectations
For the SLP, you are expected to assume the role of a job seeker. You are to identify a job that interests you in Module 1. The SLPs will take you through the job search and application process, presenting you in different scenarios requiring you to demonstrate your ability to communicate effectively and professionally.
Formal citations and a bibliography are required unless otherwise stated.
Submit your assignments by the module’s due date.
Solution
Negative Communication-Rejecting Opportunities Strategically
Scenario #1
To: The Recruiter
Subject: Job Decline
Dear Sir,
I would like to thank you for the job opportunity at your organization. It is a rare opportunity that I would like to undertake considering the magnitude of the role and the benefits that emanate from the position.
After wide consultations, I would like to decline the job offer. I received another job offer that best suits my career goals and interests. This was a difficult decision to undertake, but I have to kindly decline your offer.
I greatly appreciate your consideration and showing an interest in me. I wish you well in your future endeavors. Thank you
Sincerely,
[Name]
Summary
The approach take is direct delivery of a message in negative communication (Picardi, 2001). I avoided beating about the bush and went straight to the message. However, I remained courteous in delivering the message, as this would ensure that my relationship with the company remains at a good stand such that incase an opportunity arises in the future there will be a good place to start from. I focused on delivering the news rather than stating personal issues, as reasons for the declination of the offer. I precisely and concisely delivered the negative message, in order to articulate my position regarding the job offer. Furthermore, I concluded the message on a positive note through the appreciation of their consideration in my interest on the job and wished them well. This would also ensure that the maintenance of good relationship is achieved with the recruiter.
Scenario #2
To: The General Manager,
Subject: Decline of Job Role
Dear Sir,
Employees are required to efficiently and effectively utilize the available resources for the achievement of their company’s business goals and interests. One such resource is time, which is a limited factor, especially when one has to deliver their tasks within strict deadlines.
I appreciate your consideration on assigning me a new role at the newly established committee for the new project. However, I am overwhelmed with work that comes with the current role that I undertake in the company. For this reason, I decline the offer that increases my responsibility in the company, but I am willing to offer my advice whenever need arises.
In that regard, kindly accept my declination. I am looking forward for the success of the new project. Thank you
Sincerely,
[Name]
Summary
I used the indirect approach of message delivery in negative communication. I commenced the email with a buffer that was meant to aid in the gradual absorption of the negative message by the general manager (Groopman, 2002). Subsequently, I gave my reasons for declining the new role for the new project and gave the actual statement of my declination. This ensured that I focused on the positive dimension of the message, as I gradually introduced the negative news to the general manager. Consequently, I offered an alternative, in that I would consider giving advice whenever called upon and whenever necessary. Finally, I concluded on a positive note that would ensure the maintenance of a good relationship with the general manager, as I still need to keep my current job (Yen, 2008).
References
Groopman, J. (2002). DYING WORDS How should doctors deliver bad news?. The New Yorker. Retrieved 18 May 2017, from http://jeromegroopman.com/ny-articles/DyingWords-102802.pdf
Picardi, R. (2001). Skills of workplace communication (1st ed.). Westport, Conn.: Quorum Books. Yen, Y. (2008). Why CEOs soft-pedal layoffs – Nov. 11, 2008. Archive.fortune.com. Retrieved 18 May 2017, from http://archive.fortune.com/2008/11/10/technology/layoff_terms.fortune/index.htm